Sugar Industry Technologists Inc.

SIT Logo

Guidelines for Authors

INSTRUCTIONS AND SUGGESTIONS FOR AUTHORS AND PRESENTERS OF SIT PAPERS (Revised October 2016)
[Please click here for Poster Instructions]

1. Content:

The presentation content should be of interest to an international audience of Sugar Refiners. The paper content must be of a scientific, technical or administrative nature.

2. Program Chairman:

A Program Chairman will be appointed for each SIT Conference. This person will be the primary liaison with authors and will correspond with you regarding deadlines, submissions, content, format, etc.

3. Language:

The language to be used at the Conference and for all papers and presentations is English. If there is a need or interest to also publish or present material in another language this need must be discussed and approved by the Program Chairman prior to publication in the alternate language.

4. Abstract:

An abstract of 200/250 words must be provided for publication in the SIT Web site, the SIT Technical Program and in various Technical Magazines. Please forward as soon as possible but not later than 28th of January :

  1. Title
  2. Authors name, name and address of institution represented
  3. Abstract

To BOTH:

the Program Chairman

and the

Executive Director
Email:

5. Personal Data for the Technical Session Chairman:

There will be a Chairman presiding over each Technical Session. He/she will introduce you and will require a short paragraph about yourself. Please provide in this paragraph your name, company or organization, your title or job, and anything else of relevance (e.g. profession, college, previous jobs, technical interests, etc.), bearing in mind that the introduction should take about 15 seconds. Please provide this to the Program Chairman, who will ensure that the relevant Session Chairman receives it.

6. Preparation of Paper:

A technical paper is required for distribution to the audience and subsequently for inclusion in the proceedings.

The verbal presentation should be drawn from the technical paper and should represent its content. The author may include in the paper figures, tables or other information to which he can refer during his presentation. It is up to the author to decide on the most suitable layout.

Papers are made available as hard copies and distributed as electronic copies on a USB drive.

Authors must submit an Abobe Acrobat .pdf version of their paper to the Program Chairman four weeks before the beginning of the Conference (or other such date as advised by the Program Chairman) to provide for loading the set of papers to the USB drives.

SIT would also like to have 25 copies of your presentation for distribution as a preprint to delegates before your presentation. The copies should be made available at the SIT Registration Area so that delegates can collect a complete set.

We realize that for overseas authors, especially, carrying copies of your paper may present certain difficulties. Therefore, contact the Program Chairman if you wish to have your text copied or printed at the Conference. He/she will inform you what arrangements have been made for the copying of papers.

7. Proceedings:

The final papers must be submitted, in Microsoft Word format, for inclusion in the Proceedings, to the Program Chairman, no later than the beginning of the Conference. They must be prepared for printing in an image area of 6.9 x 9.0 inch (17.5 x 23.0 cm) using 12pt Times (or Times New Roman) font, in Letter page size. The proceedings book is perfect bound, the final trim must be 8.38" x 10.75". Photos and graphs should be saved in tiff or pdf. The publisher can accept almost any file but the author must make sure that the font and graphics are embedded.

Omnipress is our publisher. Click to download an MS Word template from Omnipress or to view their format card or to view a sample paper.

8. Presentation:

The presentation should not be longer than 30 minutes, discussion included. We therefore suggest that you should aim to speak for 20-25 minutes to leave time for questions and discussion.

Microsoft PowerPoint is recommended, but other Microsoft applications may be compatible and acceptable. Check with the Program Chairman prior to beginning the preparation of your presentation to receive approval for any alternate application proposed. If you are not familiar with Power Point, you may wish to follow the tutorials available on line.

There are several items to consider in development and preparation of your presentation. Remember that audience attention and interest in your presentation will be greatly increased if the attendees are able to clearly see and follow your presentation on the screens provided in the meeting room :

A page of typewritten numbers clearly does not fall within the above guidelines and a page prepared in such a manner would probably not be readable even from the front row of the audience.

Either 4:3 or 16:9 aspect ratios may be used for the presentation. The Program Chairman may provide further guidance regarding which aspect ratio is required for a particular venue.

Authors may submit their presentations to the Program Chairman in advance of the Conference or bring them to the conference on a USB drive. If submitted in time, they may be included on the USB drives provided to delegates.

There will be a session from 14:00 to 15:30 on the Sunday of the Conference in which ALL presenters MUST provide their final presentations to the Program Chairman (if not already provided) and check whether they run properly on the hotel system. Arrangements will be made with the hotel to have the room available, the audiovisual equipment set up and its technical team on hand.

9. Computer presentation:

The use of your own computer for the presentation is not recommended but if you do intend to utilize your own computer, contact the Program Chairman in advance to be sure about the "connectability" of your portable computer to the installed equipment in the conference room. It will be essential to test your computer at the venue on the Sunday afternoon.


Page Top

RULES AND GUIDELINES FOR PREPARING SIT POSTERS (Revised October 2012)
[Please click here for Paper Instructions]

I. Abstract:

An abstract of 200/250 words must be provided for publication in the SIT Web site, the SIT Technical Program and in various Technical Magazines. Please forward as soon as possible but not later than 28th of January :

  1. Title
  2. Authors name, name and address of institution represented
  3. Abstract

To BOTH:

the Program Chairman

and the

Executive Director
Email:

II Publication in the Proceedings Book:

For publication in the Proceedings prepare the content of the poster in the format of a paper with text, tables and figures using 12pt Times (or Times New Roman). Text spacing: one and a half line on one side of page only. Don't print page numbers. If using A4 format center the copy in an image frame of 6.9 x 9.0" (17.5 x 23.0 cm). Please be aware that whatever you submit will be reproduced using a black & white photocopying process, exactly as you submit it, without editing and without rearrangement.

The only language used during the Conference is English. This requirement is applicable to all presentations, including posters. If there is a need or interest to also prepare a poster in another language this must be discussed and approved by the Program Chairman prior to preparation of the poster.

The final form copy can be sent by e-mail, or as a file on a memory stick or CD-ROM (tables and pictures included in color or black and white) mailed or sent by courier to the address above (Section I)

III Publication in the Proceedings on CD:

Same as II, but whatever you submit will be copied digitally, as is, without editing and without rearrangement. This final form copy can be sent by e-mail, or as a file on a memory stick or CD-ROM (tables and pictures included in color) mailed or sent by courier to the address above (Section I).

IV. General Guidelines:
 
  1. Content
    The poster should be of interest to an international audience of sugar refiners and present original data of scientific, technical or administrative nature. The Poster should be an efficient means to inform about new innovative technical evolution of equipment’s or products in general and will not only be concerned with commercial promotion.
  2. Presentation
    1. Posters will be displayed throughout the duration of the technical program.
    2. Boards 1.0 m high x 2.0 m wide will be available for the displays.
    3. Three basic criteria are required for an effective display. In addition to scientific context, it must be attractive, well-organized and largely self-explanatory.
    4. Suggestions for layout are given in Section C following.
    5. Titles and author's names together with the name of their institution have to be displayed at the top left-hand corner of the board.
    6. The different written sections of the presentation must be concise, preferably not more than 5-10 lines each. They should be typed and photo-enlarged or printed with lettering 10-15 mm high, preferably in bold, so as to be easily readable from a distance of 2 m. The use of only capitals is discouraged.
    7. All graphs, tables, diagrams and photographs should have a clear and concise caption. Size of figures should be 20.0 x 28.0 cm up to 30.0 x 42.0 cm.
    8. To facilitate mounting of display, it is suggested that the different sections be mounted on cardboard ready to be affixed to the display boards by pin or velcro. Otherwise completely laid-out posters on large sheets of appropriate size may just be fixed to the display boards.
    9. Authors must be present or must designate someone to act on their behalf. In either case the presenter will be expected to be in attendance at a designated period during the week which will be attributed to poster presentation.
    ALSO SEE SUGGESTIONS BY PUBLISHER IN THE GUIDELINES FOR PREPARING SIT PAPERS.
  3. Suggested layout:
Suggested Poster Layout
Homepage Page Top